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BPO - Executive Assistant to the Vice President
Code: BPO-EA-VP |
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| Job Description: |
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| The Executive Assistant to the Vice President will provide administrative and special project support to the Vice President. The Executive Assistant will handle projects and assignments requiring independent judgment, excellent problem solving skills, and in-depth knowledge of BPO functions, programs, ongoing activities, and priorities. This position will report directly to the BPO - Vice President. |
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| Job Responsibilities: |
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Schedule and organize routine and non-routine activities such as meetings, conferences, appointments, and department activities for the VP and manage and coordinate travel arrangements, and prepare and maintain expense reports |
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Research, compile, manage and maintain spreadsheets, graphs, reports, and presentations based on data collected |
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Coordinate, attend, take notes at meetings; create and distribute meeting agendas and minutes and forward/follow-up with respective personnel accordingly; prepare presentation materials for board of directors meetings |
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Manage incoming and outgoing correspondence for the VP and determine level of priority |
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Monitor and/or answer all incoming calls to VP |
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Maintain VP’s appointment/meeting calendar |
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Handle sensitive and confidential information with tact and diplomacy, using good judgment, discretion and professionalism |
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Interact effectively and professionally with individuals at all levels, including management and board members, for and in the absence of the VP |
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Demonstrate exceptional commitment to accuracy, detail, and follow-up, along with an ability to work under high intensity situations when necessary |
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Remain flexible in work schedule in order to provide the most effective and efficient support for the company |
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| Job Requirements: |
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Bachelor’s degree; extensive, directly-related experience may be considered in lieu of education |
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Minimum of 5 years as an Executive Assistant and extensive administrative experience; background in BPO is ideal |
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Very strong and demonstrated computer skills, including extensive experience and expert proficiency with all Microsoft Office programs and well versed in Internet research |
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Must have a professional, polished demeanor and excellent communication, organizational, time-management, prioritization, multi-tasking, leadership, and interpersonal skills with the ability to interact with individuals at all levels |
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Proven ability to work with minimal supervision, be resourceful and demonstrate good problem solving skills with an exceptionally strong attention to detail |
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Proven record of dependability and integrity |
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High discretionary skills in handling highly confidential matters |
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Professional responsiveness and adaptability to rapid change |
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Proven ability to multi-task |
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Must be highly motivated, taking initiative to research different assignments and coming up with the best results |
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